Video Tutorial Gallery
How to Log In to the U.S. Healthcare COVID-19 Portal
In this video, we will review how to log in to the U.S. Healthcare
COVID-19 Portal. You will begin by selecting the link in
the email invitation you received to access the portal. It
is important to note that only the email address at which you received
the invitation can be used to log in to the system.
Once you select the link, a page will load asking you to sign in to your account.
Again, you will need to use the email address that your email was sent to with your
invitation in order to proceed. If it is your first
time logging in, you will be asked to go through steps to set up your account
for subsequent times logging in. You will use the authentication methods
that you set up at the time of account creation. In my case,
I am using the Microsoft Authenticator app, which is a mobile app where I
approve authorization on my phone once the authorization from my
phone is provided. I will then be asked to submit a code for
dual factor authentication. Once I've entered the code from my
text message, I am now logged into the system.
How to Navigate the User Interface
In this video, we will review how to navigate the U.S. Healthcare COVID-19 Portal
user interface. When you log into the portal,
you will see all of the historical data entries listed on the page.
Each of the entries has a date and time stamp in the upper left corner.
There is a summary view of each entry available and the Show Details button
will include additional information that was submitted in previous entries.
Additionally, you will be able to see who submitted the data.
You may view this detail for any historical entries that have been entered into
the system. Selecting High Details will shrink the panel back
and show only the summary. To see additional support information
from the portal, from the dropdown menu, you have a couple of options. The first
is to sign out of the portal. The next is to get help and the third is to view our privacy
policy. Let's go ahead and take a look at the Get Help page. On
this page, you will find a number of articles and resources to help you
navigate the use of the portal. Please visit the help page frequently for more information.
How to Use the Data Entry Form
For more information, see our Enter Data help.
In this video, we will review how to add a new entry into the U.S.
Healthcare COVID-19 portal. You will begin
logged in to the application and then you will select Add New Entry in the
upper right hand corner.
If this is the first time you are adding entry, your form will have all blank values.
For all subsequent entries, the form will default to the last supplied values
on an entry form. In this case, I am seeing all of the values that were supplied
as part of a previous entry. When using the entry form, please
note that the fields at the top of the form are calculated values based
on the data entry at the bottom of the form. The fields at the top cannot
be modified or changed directly, but calculate based on the field
completion at the bottom of the form. For each of the fields, you
may hover over the eye icon to get detailed descriptions of each
of the fields. These are good places to review the definitions for each of the fields.
To update the value in the field, you may click in the field and use
your keyboard to change the values or you may also
use the up and down arrows. You will notice in this case the change that I
have made to the form violates one of the rules of the form. In this
case, my total Occupied Beds needs to be smaller
than my Total Beds. Saying this another way, I should have more Total Beds
than Occupied Beds. I will need to correct any errors that appear on the form
prior to submission. As you can see, the Submit button is now grayed out
and I will need to assure that I have more Total Beds than I do Occupied Beds.
Updating that number removes the error and now it makes the Submit button available
to me again. You will go through and update each of the fields on
the form with the correct numbers as you update the fields. These should be all
new numbers and not simply delta numbers. For example, if yesterday
I had 20 confirmed covered patients, 20 patients under investigation
and 20 using ventilation, and today I have two additional confirmed
covered patients, then my number would go from 20 to 22.
I am now adding the complete new number for my entry for that day.
After you have completed all of the fields and assured that no errors are present,
you will click the Submit button to submit your data entry. Once you click
Submit, you will get a notification at the top of your screen and then you will see the entry
with the date and time stamp for the entry that you just provided. You may
click Show Details to review the information in detail.
How to use the Data Upload Feature
For more information, see our Data Upload help.
In this video, we will review how to use the data upload form
to add a new entry to the US Healthcare COVID-19 Portal.
You will begin with selecting the Add New Entry button. From there,
in the lower left hand corner, you will see the Upload Data File option.
You can download the template for the data file by clicking here below.
From there, save the file
and then you may open the file in Excel. This is a .csv file,
therefore, you should not modify the format or file type.
To complete the form, please go ahead and enter valid values for each
of the fields. Any values that are not valid will cause the form
to throw an error when you attempt to enter it. For example, the Occupied
Beds must be lower than the number of Total Beds. If the Occupied
Beds number is higher than the number of Total Beds, the system will inform you that there
is an error in the data and the entry will not be saved. To complete the
fields, simply enter the values into the form. Once you
have entered all the values, you will need to save the file as a .csv file.
Do not convert it to an Excel file. You would
then return back to the system and select Choose File,
and then select the file that you have just completed and click Open.
The values on your form will update to the new values that you have just entered into
your Excel spreadsheet. You will then return
back to the application. Select Choose File,
and then Open. The values on your sheet. will now update to the values
that you have just entered into your .csv file. You will then click Submit.
The entry will then appear on your screen with the date and time stamp.
How to View and Add Team Members
For more information, see our Add a Team Member help.
In this video, we will review how to see and manage the team members
that have access to your hospital in the U.S., Healthcare COVID-19 Portal.
You will begin by selecting the Team tab at the top of the page. A list
of team members who have access to your hospital to enter data will be listed.
To add additional emails, you will enter their first and last name as well as their
email address. Please note that only users that have the same
email domain as you may be invited. For example, if my
email address ended in @teletracking.com, I could only invite
other members who also have an @teletracking.com email address.
Once I have completed the user name and email that I would like to invite,
I will select the Invite button. This will issue an email invitation to that team
member so that they may now join your portal.