Video Tutorial Gallery

In this video, we will review how to log in to the U.S. Healthcare

0:00

COVID-19 Portal. You will begin by selecting the link in

0:06

the email invitation you received to access the portal. It

0:11

is important to note that only the email address at which you received

0:16

the invitation can be used to log in to the system.

0:21

Once you select the link, a page will load asking you to sign in to your account.

0:26

Again, you will need to use the email address that your email was sent to with your

0:32

invitation in order to proceed. If it is your first

0:37

time logging in, you will be asked to go through steps to set up your account

0:43

for subsequent times logging in. You will use the authentication methods

0:49

that you set up at the time of account creation. In my case,

0:54

I am using the Microsoft Authenticator app, which is a mobile app where I

0:59

approve authorization on my phone once the authorization from my

1:04

phone is provided. I will then be asked to submit a code for

1:09

dual factor authentication. Once I've entered the code from my

1:15

text message, I am now logged into the system.

1:20

In this video, we will review how to navigate the U.S. Healthcare COVID-19 Portal

0:01

user interface. When you log into the portal,

0:06

you will see all of the historical data entries listed on the page.

0:12

Each of the entries has a date and time stamp in the upper left corner.

0:17

There is a summary view of each entry available and the Show Details button

0:23

will include additional information that was submitted in previous entries.

0:29

Additionally, you will be able to see who submitted the data.

0:34

You may view this detail for any historical entries that have been entered into

0:40

the system. Selecting High Details will shrink the panel back

0:45

and show only the summary. To see additional support information

0:50

from the portal, from the dropdown menu, you have a couple of options. The first

0:56

is to sign out of the portal. The next is to get help and the third is to view our privacy

1:01

policy. Let's go ahead and take a look at the Get Help page. On

1:06

this page, you will find a number of articles and resources to help you

1:11

navigate the use of the portal. Please visit the help page frequently for more information.

1:16

In this video, we will review how to add a new entry into the U.S.

0:01

Healthcare COVID-19 portal. You will begin

0:06

logged in to the application and then you will select Add New Entry in the

0:11

upper right hand corner.

0:16

If this is the first time you are adding entry, your form will have all blank values.

0:21

For all subsequent entries, the form will default to the last supplied values

0:27

on an entry form. In this case, I am seeing all of the values that were supplied

0:33

as part of a previous entry. When using the entry form, please

0:39

note that the fields at the top of the form are calculated values based

0:44

on the data entry at the bottom of the form. The fields at the top cannot

0:49

be modified or changed directly, but calculate based on the field

0:54

completion at the bottom of the form. For each of the fields, you

0:59

may hover over the eye icon to get detailed descriptions of each

1:04

of the fields. These are good places to review the definitions for each of the fields.

1:09

To update the value in the field, you may click in the field and use

1:16

your keyboard to change the values or you may also

1:21

use the up and down arrows. You will notice in this case the change that I

1:26

have made to the form violates one of the rules of the form. In this

1:31

case, my total Occupied Beds needs to be smaller

1:36

than my Total Beds. Saying this another way, I should have more Total Beds

1:41

than Occupied Beds. I will need to correct any errors that appear on the form

1:46

prior to submission. As you can see, the Submit button is now grayed out

1:52

and I will need to assure that I have more Total Beds than I do Occupied Beds.

1:57

Updating that number removes the error and now it makes the Submit button available

2:04

to me again. You will go through and update each of the fields on

2:09

the form with the correct numbers as you update the fields. These should be all

2:14

new numbers and not simply delta numbers. For example, if yesterday

2:19

I had 20 confirmed covered patients, 20 patients under investigation

2:24

and 20 using ventilation, and today I have two additional confirmed

2:29

covered patients, then my number would go from 20 to 22.

2:35

I am now adding the complete new number for my entry for that day.

2:40

After you have completed all of the fields and assured that no errors are present,

2:47

you will click the Submit button to submit your data entry. Once you click

2:52

Submit, you will get a notification at the top of your screen and then you will see the entry

2:57

with the date and time stamp for the entry that you just provided. You may

3:03

click Show Details to review the information in detail.

3:08

In this video, we will review how to use the data upload form

0:01

to add a new entry to the US Healthcare COVID-19 Portal.

0:06

You will begin with selecting the Add New Entry button. From there,

0:11

in the lower left hand corner, you will see the Upload Data File option.

0:16

You can download the template for the data file by clicking here below.

0:21

From there, save the file

0:29

and then you may open the file in Excel. This is a .csv file,

0:34

therefore, you should not modify the format or file type.

0:39

To complete the form, please go ahead and enter valid values for each

0:44

of the fields. Any values that are not valid will cause the form

0:49

to throw an error when you attempt to enter it. For example, the Occupied

0:54

Beds must be lower than the number of Total Beds. If the Occupied

1:00

Beds number is higher than the number of Total Beds, the system will inform you that there

1:05

is an error in the data and the entry will not be saved. To complete the

1:10

fields, simply enter the values into the form. Once you

1:15

have entered all the values, you will need to save the file as a .csv file.

1:20

Do not convert it to an Excel file. You would

1:25

then return back to the system and select Choose File,

1:31

and then select the file that you have just completed and click Open.

1:36

The values on your form will update to the new values that you have just entered into

1:42

your Excel spreadsheet. You will then return

1:47

back to the application. Select Choose File,

1:52

and then Open. The values on your sheet. will now update to the values

2:01

that you have just entered into your .csv file. You will then click Submit.

2:06

The entry will then appear on your screen with the date and time stamp.

2:14

In this video, we will review how to see and manage the team members

0:01

that have access to your hospital in the U.S., Healthcare COVID-19 Portal.

0:06

You will begin by selecting the Team tab at the top of the page. A list

0:13

of team members who have access to your hospital to enter data will be listed.

0:18

To add additional emails, you will enter their first and last name as well as their

0:25

email address. Please note that only users that have the same

0:30

email domain as you may be invited. For example, if my

0:36

email address ended in @teletracking.com, I could only invite

0:41

other members who also have an @teletracking.com email address.

0:46

Once I have completed the user name and email that I would like to invite,

0:52

I will select the Invite button. This will issue an email invitation to that team

0:58

member so that they may now join your portal.

1:03