Dictionary Item Configuration

What Are Dictionary Items?

Dictionary items are common entities and pieces of information that are needed to perform work such as transferring patients to and from other facilities, creating on-call clinician schedules, and placing patients. No matter who is performing the work, the names and other identifying information about these entities should be the same.

Top

Why Configure Dictionary Items?

An example of a dictionary item is medication. Whether someone at your hospital is creating a transfer request for a patient or placing a transferring patient, they are required to select the names of medications that the patient is taking. The exact same medication name should be available for people at your hospital to select for a transfer case or for a placement. The same reason for transfer should be available to select for a transfer case, regardless of who the patient or transfer specialist is. The same physician names, service line names and additional information, and facility names should be used for transfer cases and for on-call schedules. Having this consistent information helps the hospital to record data about trends in medications, on-call shifts, and reasons for patient transfers so that they can improve services and prepare for patient needs.

Top

Are All Dictionary Items Configured in the TeleTracking IQ® Platform?

Your TeleTracking IQ® platform can be integrated with the classic TransferCenter application and the Capacity Management Suite® solution that is NOT cloud-based. If that is the case, dictionary items are configured in the non-cloud-based, classic TransferCenter application or Capacity Management Suite® solution and are available in your TeleTracking IQ® platform through the integration. You can see them in your TeleTracking IQ® platform, but they can be configured only in the classic TransferCenter application and the Capacity Management Suite® solution. There are limits on what can be changed about them in the TeleTracking IQ® platform. More information is in Why Do Service Lines, Facilities, and Physicians Appear to be Read-Only? If you have the Community Access® Portal and the TransferCenterIQ™ application on the TeleTracking IQ® platform, some dictionary items may be configured in the Admin configuration pages of the TeleTracking IQ® platform.

TransferCenterIQ™ Application Standalone Mode

Standalone mode means that the TransferCenterIQ™ application on the TeleTracking IQ® platform does not integrate with the on-premise Capacity Management Suite® solution. With standalone mode, you can configure all of the dictionary items in your cloud-based TeleTracking solution.

TransferCenterIQ™ Application Integrated Mode

Integrated mode means that the TransferCenterIQ™ application on the TeleTracking IQ® platform integrates with the on-premise Capacity Management Suite® solution. In integrated mode, some of the dictionaries' items are supplied by the on-premise Capacity Management Suite® solution, such as the items in the Isolation dictionary. These dictionary items are configured in the Capacity Management Suite® solution. They are automatically synchronized every 5 minutes from Capacity Management Suite® solution and are read-only in the TeleTracking IQ® platform. Other dictionary items are supplied by the TeleTracking IQ® platform, such as the items in the Disposition dictionary. You can create, edit, and delete these dictionary items using the TeleTracking IQ® platform. Each dictionary usually gets all of its items from either the TeleTracking IQ® platform or the on-premise Capacity Management Suite® solution or, in the case of the Community Access® Portal, from the classic TransferCenter application. However, some dictionaries include items that are supplied by both sources. For example, the Facility dictionary includes items that are created in the TeleTracking IQ® platform and also items that are synchronized from the on-premise Capacity Management Suite® solution. In this situation, you can configure some items, and you cannot configure other items in the same dictionary.

NPI Mode

NPI mode means the TeleTracking IQ® platform is integrated with the National Provider Identifier (NPI) Registry to supply physician information. In NPI mode, the physician information automatically synchronizes with the NPI Registry and appears in view-only format in the TeleTracking IQ® platform. However, administrators can update Contact Information and Contact Methods on the Physician dictionary > Add or Edit Entry pages.

  • Physicians

  • Tag

  • Transport Arrangements

  • Transport Company

For the On-Call Scheduling™ Application

If your On-Call Scheduling™ application is not integrated, then dictionary entities facilities, physicians, and service lines can be configured in the TeleTracking IQ® platform.

Available Dictionary Entities

The entities are:

  • Allergy
  • Bed Location
  • Case Type
  • Diagnosis
  • Disposition
  • Disposition Reason
  • External Unit
  • Facilities
  • Isolation
  • Level of Care
  • Medical Alert
  • Medication
  • Organism
  • Patient Code Status
  • Patient Type
  • Payor (Only applies to US health systems.)
  • Physicians
  • Positions
  • Service Lines
  • Specialty
  • Staff
  • Tag
  • Team
  • Transfer Reason
  • Transport Mode
  • Treatment
  • Unit

Top

Who Can Configure Dictionary Items?

If you have the Administrator role, you can configure dictionary items.

If you are an administrator using the TeleTracking IQ Community Access™ portal, the dictionary items are configured for you by the transfer center of the preferred facility.

Top

Who Can View Dictionary Items?

If you have the Administrator role, you can view dictionary items.

Top

Community Access Portal Dictionary Items

What Are Community Access™ Portal Dictionary Items?

Community Access® Portal dictionary items are entities that external care providers need when they create and change referrals. The same dictionary items are used for the TransferCenterIQ™ application. If your TeleTracking cloud solution is integrated with the classic TransferCenter application, then the TransferCenterIQ™ dictionary items are configured in that application. See TransferCenterIQ™ Application Dictionary Items

Top

On-Call Scheduling Dictionary Items

Service lines and facilities are required for on-call scheduling. In addition, physicians appear on the Clinicians page in the On-Call Scheduling™ application. These are the same service lines, facilities, and physicians that are needed for the TransferCenterIQ™ application. If your TeleTracking IQ® platform is not integrated with the classic TransferCenter application or the Capacity Management Suite® solution, then you can configure these dictionary items in your TeleTracking IQ® platform. If the TeleTracking IQ® platform is integrated with the classic TransferCenterIQ™ application and/or the Capacity Management suite, dictionary items are configured in those solutions. The dictionary items cannot be added or deleted in the TeleTracking IQ platform and only a few things about them can be changed. More information is in Why Do Service Lines, Facilities, and Physicians Appear to be Read-Only?.

The following are descriptions of each dictionary item:

Top

TransferCenterIQ™ Application Dictionary Items

What Are TransferCenterIQ™ Application Dictionary Items?

If your hospital integrates with the classic TransferCenter application, then you will be able to see the following dictionary items. However, you cannot change them in your TeleTracking IQ® platform. They are transferred from the classic TransferCenter application, or from the Capacity Management Suite® solution.

The following dictionaries are needed for the TransferCenterIQ™ application on the TeleTracking IQ® platform:

 

Where Are TransferCenterIQ™ Application Dictionary Items Used?

Transfer center specialists select these items from lists when creating and editing transfer cases. External care providers select these items from lists when creating and editing referrals. Service line owners select these items from lists when creating shifts.

Dictionary Configuration Tasks

Top