Release Notes

2022-09-30

Beginning September 30, 2022, users can enter data for up to 30 days in the past.

2022-08-24

Data Points Changing to Federally Inactive

Starting on August 24, 2022, the following data points have been made inactive for the federal data collection. Hospitals no longer need to report these data elements to the federal government:

Note: State, local, tribal, and territorial (SLTT) partners may have reporting requirements related to or independent of the federal reporting requirements. Facilities are encouraged to work with relevant (SLTT) partners to ensure complete reporting for all partners.

  • 41 – Previous week's COVID-19 vaccination doses administered to healthcare personnel by your facility (Regardless of series or single-dose vaccine)

  • 42 – Current healthcare personnel who have not yet received any COVID-19 vaccination doses

  • 43 – Current healthcare personnel who have received one in a series of COVID-19 vaccination doses

  • 44 – Current healthcare personnel who have received a completed series of a COVID-19 vaccination or a single-dose vaccination

  • 45 – Total number of current healthcare personnel

  • 46 – Previous week's number of patients and other non-healthcare personnel who received the first dose in a multi-series of COVID-19 vaccination doses

  • 47 – Previous week's number of patients who received the final dose in a series of COVID-19 vaccination doses or the single-dose vaccine by your facility.

As a reminder, vaccination questions remain required for reporting into the CDC National Healthcare Safety Network (NHSN) per CMS rule CMS-1752-F and CMS-1762-F.

  • Psychiatric/rehabilitation hospitals will now be required to report only once on an annual basis which will go from October to October. Additional details are available in Appendix D of the guidance.
  • Therapeutic reporting for Casirivimab/Imdevimab (therapeutic A), Bamlanivimab/Etsevimab (therapeutic C), and sotrovimab (therapeutic D) will be moved to the Healthcare Provider Ordering Portal (HPOP) on November 2, 2022.

File Upload Results

Beginning August 24, 2022, whether you make your submission through uploading a CSV file or by sending it to our API endpoint, you will receive one of the following emails once the file is processed:

  • File Upload Results: Processed Successfully

    Receiving this email means each record in the submitted file passed validation and did not trigger a warning.

    Your next step is to review the preliminary compliance calculations in the portal.

  • File Upload Results: Processed with Errors

    Receiving this email means that one or more records in the submitted file did not pass validation. All of the records that did pass validation were received and processed. The attached file contains the records which failed.

    For example, if the submitted value for ICU beds is 102 and the submitted value for all hospital inpatient beds is 13, this would not pass validation because all hospital inpatient beds should be greater than or equal to ICU beds.

    Multiple columns were hidden to reduce the width of the screenshot.

    Your next step is to review the rejected records, resolve the errors, and upload the corrected data.

  • File Upload Results: Processed with Warnings

    Receiving this email means that one or more records in the submitted file were identified as potentially containing incorrect data. Data that deviate significantly from the 7-day average or include zeros may be flagged for additional review.

    For example, if the 7-day average for all hospital inpatient beds is 360 and the submitted value is 720, the record would be flagged for additional review to ensure high-quality data.

    Multiple columns were hidden to reduce the width of the screenshot.

    Your next step is to review the attached file for more information. If the data is accurate, no action is necessary as all records were saved successfully. If the data is not accurate, please upload the corrected file.

  • File Upload Results: Processed with Errors and Warnings

    Receiving this email means that one or more records in the submitted file did not pass validation. All of the records that did pass validation were received and processed, but the attached file contains the records which failed (see "File Upload Results: Processed with Errors").

    Your next step is to review the rejected records, resolve the errors, and upload the corrected data.

    In addition, one or more records in the submitted file were identified as potentially containing incorrect data. Data that deviate significantly from the 7-day average or include zeros may be flagged for additional review (see "File Upload Results: Processed with Warnings").

    Your next step is to review the attached file for more information. If the data is accurate, no action is necessary as all records without errors were successfully saved. If the data is not accurate, please upload the corrected file.

2022-05-09

Ensuring High-Quality Data

A new feature was introduced to highlight potential errors in your daily submission. For select fields, the portal will compare your entry to the average of your last seven submissions then highlight any significant changes. For other fields, the portal will highlight zero values that may be incorrect.

If your data are correct, please ignore the warning message. If incorrect, please take the opportunity to update the data before submitting.

Warnings have been introduced on the following fields:

  • 3a. All hospital inpatient beds

  • 9b. Hospitalized adult laboratory-confirmed COVID-19 patients

  • 10b. Hospitalized pediatric laboratory-confirmed COVID-19 patients

  • 17a. Previous day's adult admissions with laboratory-confirmed COVID-19

  • 18a. Previous day’s pediatric admissions with laboratory-confirmed COVID-19

In addition, for most hospitals, if a value of 0 is entered for the following fields, a warning will appear:

  • 3a. All hospital inpatient beds

  • 4a. All hospital inpatient bed occupancy

  • 4b. Adult hospital inpatient bed occupancy

  • 19. Previous day’s Emergency Department (ED) Visits

data quality warning screenshot for all hospital inpatient beds data quality warning screenshot for previous day emergency department visits

Note: These warnings will not prevent submission and are solely to assist users in entering the correct value for the field.

2022-05-02

TeleBot

TeleTracking has expanded its support offering with the introduction of a new artificial-intelligence (AI) chatbot accessible directly from the Portal. TeleBot allows you to search for articles and content on your own, chat with a robot for commonly asked questions, and/or chat with a Client Support Engineer for more complex, involved inquiries.

Telebot icon on Portal Ssage For Your Facilities screen

 

Telebot Window in front of Portal Usage For Your Facilities screen

For more information see the following:

Previous Releases

Select the dates below to expand the details about the previous releases.