U.S. Healthcare COVID-19 Portal Help

Release Notes

2020-10-19

On Monday October 19th, 2020 the following updates were made to the U.S. Healthcare COVID-19 Portal to reflect changes made to the HHS Guidance on October 6th, 2020.

Data Entry Form Updates

With this update, data fields in the entry form have been numbered in order to align with the latest HHS Guidance. These numbers will correspond to the matching data fields in the HHS Guidance.

Additionally, 35 data points have been removed from the entry form. See the Data Updates section below for details.

Data Upload Updates

For users adding data with the Data Upload feature, this update allows the Portal to accept either the legacy template (which reflects the July 29th HHS Guidance) or the new template (which reflects the October 6th HHS Guidance). However on November 4th, the Portal will only accept the new template.

Click here to download the new template.

Users still uploading data through the legacy template must add the following influenza data points to their template in order to successfully submit data:

  • total_patients_hospitalized_confirmed_influenza
  • previous_day_admission_influenza_confirmed
  • total_patients_hospitalized_confirmed_influenza_and_covid
  • icu_patients_confirmed_influenza
  • previous_day_deaths_influenza
  • previous_day_deaths_covid_and_influenza

Data Updates

Use the drop-downs below to learn what data points have been added, removed, and made required or optional.

Data Update Mapping

Use the table below to learn how data points from the pre-October 19th Portal map to the new data points, as well as how the legacytemplate maps to the new template.

Previous Data Point New Data Point Legacy Template New Template
Section / Category Data Point Section Data Point

Bed Capacity / Overall

Total Beds

Bed Capacity

2a. All hospital beds

Total_Beds

all_hospital_

beds

Bed Capacity / Overall

Total Beds - Adult

Bed Capacity

2b. All adult hospital beds

Total_

Beds_Adult

all_adult_

hospital_beds

Bed Capacity / Inpatient

Total Inpatient

Bed Capacity

3a. All hospital inpatient beds

Total_

InPatient_

Beds

all_hospital_

inpatient_beds

Bed Capacity / Inpatient

Total Inpatient - Adult

Bed Capacity

3b. Adult hospital inpatient beds

Total_

InPatient_

Beds_Adult

all_adult_

hospital_

inpatient_beds

Bed Capacity / Inpatient

Occupied Inpatient

Bed Capacity

4a. All hospital inpatient bed occupancy

Occupied_

InPatient_

Beds

all_hospital_

inpatient_bed_

occupied

Bed Capacity / Inpatient

Occupied Inpatient - Adult

Bed Capacity

4b. Adult hospital inpatient bed occupancy

Occupied_

InPatient_

Beds_Adult

all_adult_

hospital_

inpatient_bed_

occupied

Bed Capacity / ICU

Total Bed Capacity 5a. ICU beds

ICU_Total_

Beds

total_staffed_

icu_beds

Bed Capacity / ICU

Total - Adult Bed Capacity 5b. Adult ICU beds

ICU_Total_

Beds_Adult

total_staffed_

adult_icu_beds

Bed Capacity / ICU

Occupied Bed Capacity 6a. ICU bed occupancy

ICU_

Occupied_

Beds

staffed_icu_

bed_occupancy

Bed Capacity / ICU

Occupied - Adult

Bed Capacity

6b. Adult ICU bed occupancy

ICU_

Occupied_

Beds_Adult

staffed_adult_

icu_bed_

occupancy

Ventilators / Mechanical Ventilators

Total Inventory

Ventilators

7. Total mechanical ventilators

Total_

Ventilators

mechanical_

ventilators

Ventilators / Mechanical Ventilators

In Use Ventilators

8. Mechanical ventilators in use

Ventilators_

In_Use

mechanical_

ventilators_

in_use

COVID-19 Patients / Total Hospitalized

Confirmed - Adult

Hospitalizations

9b. Hospitalized adult confirmed-positive COVID patients

Confirmed_

Patients_

Adult

total_adult_

patients_

hospitalized_

confirmed_

covid

COVID-19 Patients / Using Ventilation

Using Ventilation Hospitalizations

11. Hospitalized and ventilated COVID patients

Patients_

Using_

Ventilation

hospitalized_

and_ventilated_

covid_patients

COVID-19 Patients / ICU

Confirmed - Adult Hospitalizations 12b. Hospitalized ICU adult confirmed-positive COVID patients

ICU_

Confirmed_

Patients_

Adult

staffed_icu_

adult_patients_

confirmed_

covid

COVID-19 Patients / Total Hospitalized

Hospital Onset Hospitalizations 13. Hospital onset

Hospital_

Onset_

Patients

hospital_onset

COVID-19 Patients / ED/Overflow

Using Ventilation

ED/Overflow

15. ED/overflow and ventilated

ED_

Overflow_

Patients_

Using_

Ventilation

ed_or_

overflow_and_

ventilated

Previous Day's Events / Previous Day's Deaths

COVID-19 Deaths

Previous Day's COVID-19 Deaths

16. Previous day's COVID-19 deaths

Covid_

Death_In_

Last_24_

Hrs

previous_day_

deaths_covid

Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range

Total Adult

Previous Day's Admissions

17a. Total Adult

Admits_In_

Last_24_

Hrs_

Confirmed_

Adult

previous_day_

admission_

adult_covid_

confirmed

Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range

18 - 19

Previous Day's Admissions

18 - 19

Admits_In_

Last_24_

Hrs_

Confirmed_

18_19

previous_day_

admission_

adult_covid_

confirmed_18_

19

Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range

20 - 29

Previous Day's Admissions

20 - 29

Admits_In_

Last_24_

Hrs_

Confirmed_

20_29

previous_day_

admission_

adult_covid_

confirmed_20_

29

Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range

30 - 39

Previous Day's Admissions

30 - 39

Admits_In_

Last_24_

Hrs_

Confirmed_

30_39

previous_day_

admission_

adult_covid_

confirmed_30_

39

Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range

40 - 49

Previous Day's Admissions

40 - 49

Admits_In_

Last_24_

Hrs_

Confirmed_

40_49

previous_day_

admission_

adult_covid_

confirmed_40_

49

Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range

50 - 59

Previous Day's Admissions

50 - 59

Admits_In_

Last_24_

Hrs_

Confirmed_

50_59

previous_day_

admission_

adult_covid_

confirmed_50_

59

Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range

60 - 69

Previous Day's Admissions

60 - 69

Admits_In_

Last_24_

Hrs_

Confirmed_

60_69

previous_day_

admission_

adult_covid_

confirmed_60_

69

Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range

70 - 79

Previous Day's Admissions

70 - 79

Admits_In_

Last_24_

Hrs_

Confirmed_

70_79

previous_day_

admission_

adult_covid_

confirmed_70_

79

Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range

80+

Previous Day's Admissions

80+

Admits_In_

Last_24_

Hrs_

Confirmed_

80+

previous_day_

admission_

adult_covid_

confirmed_80_

plus

Previous Day's COVID-19 Admits / Adult Confirmed COVID-19 Admissions by Age Range

Age Unknown

Previous Day's Admissions

Unknown

(calculated)

previous_day_

admission_

adult_covid_

confirmed_

unknown_age

Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range

Total Adult

Previous Day's Admissions

17b. Total adult

Admits_In_

Last_24_

Hrs_

Suspected_

Adult

previous_day_

admission_

adult_covid_

suspected

Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range

18 - 19

Previous Day's Admissions

18 - 19

Admits_In_

Last_24_

Hrs_

Suspected_

18_19

previous_day_

admission_

adult_covid_

suspected_18_

19

Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range

20 - 29

Previous Day's Admissions

20 - 29

Admits_In_

Last_24_

Hrs_

Suspected_

20_29

previous_day_

admission_

adult_covid_

suspected_20_

29

Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range

30 - 39

Previous Day's Admissions

30 - 39

Admits_In_

Last_24_

Hrs_

Suspected_

30_39

previous_day_

admission_

adult_covid_

suspected_30_

39

Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range

40 - 49

Previous Day's Admissions

40 - 49

Admits_In_

Last_24_

Hrs_

Suspected_

40_49

previous_day_

admission_

adult_covid_

suspected_40_

49

Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range

50 - 59

Previous Day's Admissions

50 - 59

Admits_In_

Last_24_

Hrs_

Suspected_

50_59

previous_day_

admission_

adult_covid_

suspected_50_

59

Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range

60 - 69

Previous Day's Admissions

60 - 69

Admits_In_

Last_24_

Hrs_

Suspected_

60_69

previous_day_

admission_

adult_covid_

suspected_60_

69

Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range

70 - 79

Previous Day's Admissions

70 - 79

Admits_In_

Last_24_

Hrs_

Suspected_

70_79

previous_day_

admission_

adult_covid_

suspected_70_

79

Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range

80+

Previous Day's Admissions

80+

Admits_In_

Last_24_

Hrs_

Suspected_

80+

previous_day_

admission_

adult_covid_

suspected_80_

plus

Previous Day's COVID-19 Admits / Adult Suspected COVID-19 Admissions by Age Range

Age Unknown

Previous Day's Admissions

Unknown (Calculated)

previous_day_

admission_

adult_covid_

suspected_

unknown_age

Previous Day's COVID-19 Admits / Pediatric Confirmed COVID-19 Admissions

Total Pediatric

Previous Day's Admissions

18a. Previous day's pediatric admissions with confirmed COVID-19

Admits_In_

Last_24_

Hrs_

Confirmed_

0_17

previous_day_

admission_

pediatric_

covid_

confirmed

Previous Day's COVID-19 Admits / Pediatric Suspected COVID-19 Admissions

Total Pediatric

Previous Day's Admissions

18b. Previous day's pediatric admissions with suspected COVID-19

Admits_In_

Last_24_

Hrs_

Suspected_

0_17

previous_day_

admission_

pediatric_

covid_

suspected

Previous Day's Events / Previous Day's ED Visits

Total ED/Overflow

19. Previous day's total ED visits

ED_Visits_

In_Last_24_

Hrs_Total

previous_day_

total_ED_visits

Previous Day's Events / Previous Day's ED Visits

Related to COVID-19

ED/Overflow

20. Previous day's total COVID-19-related visits

ED_Visits_

In_Last_24_

Hrs_Covid_

Related

previous_day_

covid_ED_visits

Remdesivir Supply / Doses Used Yesterday

Total Remdesivir 21. Previous day's Remdesivir used

Remdesivir

_Used_

Previous_

Day

previous_day_

remdesivir_

used

Remdesivir Supply / Current Inventory

Total Remdesivir 22. Current inventory of Remdesivir

Remdesivir

_Current_

Inventory

on_hand_

supply_

remdesivir_

vials

Staff / Staffing Shortage

Staffing shortage today? Staff

23. Critical staffing shortage today (Y/N)

Staffing_

Shortage_

Today

critical_

staffing_

shortage_today

Staff / Staffing Shortage

Staffing shortage anticipated this week?

Staff

24. Critical staffing shortage anticipated within a week (Y/N)

Staffing_

Shortage_

Anticipated

_this_Week

critical_staffing_

shortage_

anticipated_

within_week

PPE / Supplies PPE Source PPE

26. Are your PPE supplies managed (purchased, allocated, and/or stored) at the facility level or, if you are a part of the health system, at the health system level (or other multiple facility group)?

PPE_Source

PPE_supply_

management_

source

PPE / Ventilator Supplies

Days on Hand PPE

27a. Ventilator Supplies

Ventilator_

Supplies_

Days_On_

Hand

on_hand_

ventilator_

supplies_in_

days

PPE / N95 Masks Days on Hand PPE 27b. N95 Respirators

Total_N95_

Days_On_

Hand

on_hand_

supply_of_n95_

respirators_in_

days

PPE / Surgical Masks Days on Hand PPE

27c. Surgical and procedure masks

Total_

Surgical_

Masks_

Days_On_

Hand

on_hand_

supply_of_

surgical_masks_

in_days

PPE / Eye Protection Days on Hand PPE

27d. Eye protection including face shields and goggles

Total_

Face_

Shields_

Days_On_

Hand

on_hand_

supply_of_

eye_protection_

in_days

PPE / Single-Use Gowns

Days on Hand PPE 27e. Single-use gowns

Total_

Single_

Use_

Gowns_

Days_On_

Hand

on_hand_

supply_of_

single_use_

surgical_gowns_

in_days

PPE / Exam Gloves Days on Hand PPE

27f. Exam gloves (sterile and non-sterile)

Total_

Gloves_

Days_On_

Hand

on_hand_

supply_of_

gloves_

in_days

PPE / N95 Masks Inventory PPE 28a. N95 Respirators

Total_N95_

Masks

on_hand_

supply_of_

n95_

respirators_in_

units

PPE / PAPR and Elastomerics

PAPR and Elastomerics Inventory

PPE

28b. Other respirators such as PAPRs or elastomerics

Total_PAPR

on_hand_

supply_of_

PAPR_

in_units

PPE / Surgical Masks

Surgical Mask Inventory

PPE

28c. Surgical and procedure masks

Total_

Surgical_

Masks

on_hand_

supply_of_

surgical_

masks_in_

units

PPE / Eye Protection Eye Protection Inventory PPE

28d. Eye protection including face shields and goggles

Total_Face_

Shields

on_hand_

supply_of_

eye_protection_

in_units

PPE / Single-Use Gowns

Single-Use Gown Inventory PPE 28e. Single-use gowns

Total_

Single_

use_Gowns

on_hand_

supply_of_

single_use_

surgical_gowns_

in_units

PPE / Launderable Gowns

Launderable Gowns Inventory

PPE

28f. Launderable Gowns

Launderable

_Gowns_

Inventory

on_hand_

supply_of_

launderable_

surgical_gowns_

in_units

PPE / Exam Gloves

Exam Gloves Inventory

PPE

28g. Exam gloves (single)

Total_Gloves

on_hand_

supply_of_

gloves_in_units

Ventilators / Ventilator Supplies

Able to Obtain? PPE

29a. Ventilator supplies (any supplies excluding medications)

Ventilator_

Supplies_

Able_to_

Obtain

able_to_obtain_

ventilator_

supplies

Ventilators / Ventilator Medications

Able to Obtain? PPE

29b. Ventilator medications

Ventilator_

Medications_

Able_to_

Obtain

able_to_obtain_

ventilator_

medications

PPE / N95 Masks Able to Obtain? PPE 29c. N95 respirators

N95_Able_to_

Obtain

able_to_obtain_

n95_masks

PPE / PAPRs and Elastomerics Able to Obtain? PPE

29d. Other respirators such as PAPRs and elastomerics

PAPR_Able_to_

Obtain

able_to_obtain_

PAPRs

PPE / Surgical Masks Able to Obtain? PPE 29e. Surgical and procedure masks

Surgical_

Masks_Able_

to_Obtain

able_to_obtain_

surgical_masks

PPE / Eye Protection Able to Obtain? PPE

29f. Eye protection including face shields and goggles

Face_Shields_

Able_to_

Obtain

able_to_obtain_

eye_protection

PPE / Single-Use Gowns

Able to Obtain? PPE 29g. Single-use gowns

Single_use_

Gowns_Able_

to_Obtain

able_to_obtain_

single_use_

gowns

PPE / Exam Gloves Able to Obtain? PPE 29h. Exam gloves

Gloves_Able_

to_Obtain

able_to_obtain_

gloves

PPE / Launderable Gowns

Able to Maintain a Supply of?

PPE

29i. Are you able to maintain a supply of launderable gowns?

Maintain_

Supply_of_

Launderable_

Gowns

able_to_obtain_

launderable_

gowns

Ventilators / Ventilator Supplies

Can Maintain a 3-day Supply?

PPE

30a. Ventilator supplies (any supplies excluding medications)

Ventilator_

Supplies_

3Day_Supply

able_to_

maintain_

ventilator_

3day_supplies

Ventilators / Ventilator Medications

Can Maintain a 3-day Supply?

PPE

30b. Ventilator medications

Ventilator_

Medications_

3Day_Supply

able_to_

maintain_

ventilator_

3day_

medications

PPE / N95 Masks

Can Maintain a 3-day Supply?

PPE 30c. N95 respirators

Total_N95_

3Day_Supply

able_to_

maintain_

n95_masks

PPE / PAPRs and Elastomerics

Can Maintain a 3-day Supply?

PPE

30d. Other respirators such as PAPRs or elastomerics

Total_PAPR_

3Day_Supply

able_to_

maintain_

3day_PAPRs

PPE / Surgical Masks

Can Maintain a 3-day Supply?

PPE

30e. Surgical and procedure masks

Total_Surgical_

Mask_3Day_

Supply

able_to_

maintain_

3day_surgical_

masks

PPE / Eye Protection

Can Maintain a 3-day Supply?

PPE

30f. Eye protection including face shields and goggles

Total_Face_

Shields_

3Day_Supply

able_to_

maintain_

3day_eye_

protection

PPE / Single-Use Gowns

Can Maintain a 3-day Supply?

PPE 30g. Single-use gowns

Total_Single_

use_Gowns_

3Day_Supply

able_to_

maintain_

3day_single_

use_gowns

PPE / Exam Gloves

Can Maintain a 3-day Supply?

PPE 30h. Exam gloves

Total_Gloves_

3Day_Supply

able_to_

maintain_

3day_gloves

Laboratory Equipment / Nasal Pharyngeal Swabs

Can Maintain a 3-day Supply?

PPE

30i. Laboratory - nasal pharyngeal swabs

Nasal_

Pharyngeal_

Swabs_

3Day_Supply

able_to_

maintain_

3day_lab_

nasal_

pharyngeal

Laboratory Equipment / Nasal Swabs

Can Maintain a 3-day Supply?

PPE 30j. Laboratory - nasal swabs

Nasal_Swabs_

3Day_Supply

able_to_

maintain_

lab_nasal_

swabs

Laboratory Equipment / Viral Transport Media

Can Maintain a 3-day Supply?

PPE

30k. Laboratory - viral transport media

Viral_

Transport_

Media_3Day_

Supply

able_to_

maintain_

3day_lab_viral_

transport_

media

PPE / Launderable Gowns

Does your facility re-use or extend use?

PPE

31a. Reusable/

launderable isolaction gowns

Total_

Launderable_

Gowns_Reuse

reusable_

isolation_gowns_used

PPE / PAPR and Elastomerics

Does your facility re-use or extend use?

PPE

31b. PAPRs or elastomerics

Total_PAPR_

Reuse

reusable_

PAPRs_or_

elastomerics_

used

PPE / N95 Masks

Does your facility re-use or extend use?

PPE 31c. N95 respirators

Total_N95_

Reuse

reusable_n95_

masks_used

PPE / Supplies

Additional critical medical supplies shortages anticipated in the next 3 days?

PPE

32. Indicate any specific or critical medical supplies or medication shortages you are currently experiencing or anticipate experiencing in the next three days.

Anticipated_

Critical_

Medical_

Supply_

Shortage

anticipated_

medical_

supply_

medication_

shortages

2020-08-23

Historical Reporting

With this release, users will be able to report historical data as far back as four days.

Available through the Data Upload feature, to submit data for a previous day users will be presented with a Date For Submission drop-down that will allow them to choose any date within the past four days (including the current day).

Click here to learn how to use this feature.

2020-08-13

The following updates have been released to the U.S. Healthcare COVID-19 Portal in accordance with the 7/29 HHS Guidance update:

Data Updates

  • Total Adult Confirmed COVID-19 Admissions and Total Adult Suspected COVID-19 Admissions have been added as required data points to the Portal. These two new data points will replace "Total Confirmed COVID-19 Admissions" and "Total Suspected COVID-19 Admissions".
  • All "3-Day Supply" data points now include a N/A option for any supplies that do not apply to your facility.
  • All "Days on Hand" data points has been updated so that data can be entered through range inputs.
  • The "Days on Hand" data point has been removed from the PAPRs and Elastomerics category of the data entry form.
  • A new data point, Does your facility re-use or extend the use, has been added to the following categories:
    • N95 Masks
    • PAPR and Elastomerics
    • Launderable Gowns

Upload Data File

  • The Total_PAPR_Days_On_Hand column will be removed.
  • Three new columns will be added:
    • Total_N95_Reuse
    • Total_PAPR_Reuse
    • Total_Launderable_Gowns_Reuse

Name Changes

Original Name New Name

Admits_In_Last_24_Hrs_Confirmed

Admits_In_Last_24_Hrs_Confirmed_Adult

Admits_In_Last_24_Hrs_Suspected

Admits_In_Last_24_Hrs_Suspected_Adult

2020-08-04 (10 PM ET)

The following updates have been made to the U.S. Healthcare COVID-19 Portal.

Data Updates

The following data points have been renamed (this does not affect column headers in the multi-facility upload file):

Original Title New Title

Gloves

Exam Gloves

Face Shields

Eye Protection

Documentation Updates

Visit our new FAQ page for answers to the most common questions about the Portal, or the new HHS Guidance page for a detailed mapping of HHS Guidance IDs to Portal data points.

2020-07-28 (10 PM ET)

The following updates have been made to the U.S. Healthcare COVID-19 Portal.

Data Entry Form

The category "Surgical Gowns" in the PPE section of the data entry form has been renamed "Single-use Gowns".

This update also includes the removal and addition of data points:

Upload Data File

The following data points have been changed:

Original Title

New Title

Total_Surgical_Gowns

Total_Single_use_Gowns

Total_Surgical_Gowns_Days_on_Hand

Total_Single_use_Gowns_Days_on_Hand

Total_Surgical_Gowns_3Day_Supply

Total_Single_use_Gowns_3Day_Supply

This update also includes the removal and addition of data points in the .csv file used for the Multi-Facillity Upload and Single-Facility Upload features.

2020-07-21 (10 pm et)

The following updates have been made to the U.S. Healthcare COVID-19 Portal:

Data Entry Form

  • The Previous Day's Admissions section has been divided into the new Previous Day's Event and Previous Day's COVID-19 Admits sections.
  • Under the new Previous Day's COVID-19 Admits section, an age bracket breakdown has been added to the Confirmed COVID-19 Admissions by Age Range and Suspected COVID-19 Admissions by Age Range categories. This addition allows hospitals to provide the age range of patients that fall under this section.
  • The maximum value for all "Days On Hand" data points has been increased to 999.
  • Under the PPE section, the "PAPR" count has been updated to include Elastomerics.

Upload Data File

2020-07-16

The U.S. Healthcare COVID-19 Portal has been updated to include two new IDs for every facility: AHA and NHSN OrgID.

Download History

Users now have the ability to download all historical data entered into the Portal for every facility they have access to.

2020-07-14

The data submissions form has been updated with the following changes:

  • Adult and Pediatric fields have been added to the fields in the COVID-19 Patients, Bed Capacity, and the Previous Day's Covid-19 Admissions, categories.
  • A new category has been added for Remdesivir with a new data point, Doses Used Yesterday.
  • The Previous Day's Events category now includes Previous Day's Covid-19 Admissions, Previous Day's ED Visits, and Previous Day's Deaths data points.
  • The Ventilators category now includes Ventilator Supplies, Fentanyl, Hydromorphone, Propofol, Midazolam, Dexmedetomidine, Cisatracurium, Rocuronium data points.
  • Data points reporting the re-usage or extended use of N95 Masks, Surgical Masks, Face Shields, Gloves, Surgical Gowns, and PAPR have been added to the PPE Category.
  • The PPE Source field is now grouped with data points concerning launderable gowns and additional critical medical supply shortages under the Supplies category.
  • A new Laboratory Equipment category has been added, which includes Nasal Pharyngeal Swabs, Nasal Swabs, and Viral Transport Media fields.
  • A new Staff category has been added, which includes Staffing Shortage fields and Roles with Anticipated Shortage Within a Week fields (Environmental Services, Nurses, Respiratory Therapists, Pharmacists and Pharmacy Techs, Physicians, Other Licensed Independent Practitioners, Temporary Staff, and Other critical healthcare personnel.

Users that upload their data with the "Upload Data File" function must re-download the template as it has been updated with the new data points. For instructions on how to download the template, click here.

2020-07-08

The data submissions form has been updated with the following changes:

  • What was formerly the "Equipment" section has now been divided into two separate sections: "Ventilators" and "PPE".
  • 15 new data points have been added to the "PPE" section, and the "N95 Expected to Last" drop down has been replaced with the "Days on Hand" data point under the "N95" category.

Users that upload their data with the "Upload Data File" function must re-download the template as it has been updated with the new data points. For instructions on how to download the template, click here.

2020-05-28

New Data Points

The following data points have been added to the data entry form:

Equipment

  • Expected to Last: The approximate number of days the N95 Mask Inventory is expected to last in the facility.
  • Surgical Gowns Inventory: The current number of surgical gowns ready for use.
  • Face Shields Inventory: The current number of face shields ready for use.
  • Coveralls Inventory: The current number of coveralls ready for use.
  • Gloves Inventory: The current number of pairs of gloves ready for use.
  • PAPR Inventory: The current number of Powered Air Purifying Respirators ready for use.

Totals Since January 1, 2020

Total COVID-19 Admits: The total number of patients who were admitted to an inpatient bed since 1/1/2020 who had confirmed COVID-19 at the time of admission.

Data Entry Form Update

Users are now able to leave data points as "Unknown" if they do not know the value. When adding a new entry, to leave a data point as "Unknown", you can leave it blank or delete the value that's currently typed into the field.

The only data points that cannot be left blank are:

  • Overall Covid-19 Confirmed
  • Overall COVID-19 Suspected
  • ICU COVID-19 Confirmed
  • ICU COVID-19 Suspected
  • Total COVID-19 Admits

Please do not enter "0" into the form unless the value is actually 0.

2020-05-11

New Data Points

The following data points were added to the data entry form:

  • Previous Day's Admissions Confirmed: The total number of patients who were admitted to an inpatient bed on the previous calendar day (12am - 11:59pm) who had confirmed COVID-19 at the time of admission.
  • Previous Day's Admissions Under Investigation: The total number of patients who were admitted to an inpatient bed on the previous calendar day (12am - 11:59pm) who had suspected COVID-19 at the time of admission.
  • Overall Total Inpatient: The total number of all staffed inpatient beds in your hospital, including all overflow and surge/expansion beds used for inpatients (includes all ICU beds).

For more information, see the complete list of Data Points.

2020-04-27

Data Entry Form Updates

The data entry form has been updated with a new user interface. With this update there are no longer any automatically calculated fields, and data points have been organized into new categories.

The categories of data points are now divided into:

  • COVID-19 Patients
  • Bed Capacity
  • Equipment
  • Deaths

Four new data points have also been added to the data entry form:

  • Hospital Onset: Patients currently hospitalized in an inpatient bed (or anywhere in the hospital with inpatient order) with a new diagnosis of COVID-19 PUI, laboratory confirmed COVID-19, or clinically diagnosed COVID-19, fourteen or more days after hospital admission due to a condition other than COVID-19.
  • ED/Overflow Confirmed: Patients with confirmed COVID-19 who are currently not assigned to a hospital bed. These patients may be in the ED or any overflow location awaiting an inpatient bed.
  • ED/Overflow Under Investigation: Patients with suspected COVID-19 who are currently not assigned to a hospital bed. These patients may be in the ED or any overflow location awaiting an inpatient bed.
  • ED/Overflow Using Ventilation: Patients with suspected or confirmed COVID-19 who are currently not assigned to a hospital bed. These patients may be in the ED or any overflow location awaiting an inpatient bed and on a mechanical ventilator.

For more information, see our re-organized data point table.

2020-04-21

Multi-Facility Upload

Users now have the ability to submit data for multiple facilities with the Multi-Facility Upload feature. This allows users to submit a single .csv file that will update the data for every facility in their health system simultaneously.

Click here to learn how to upload data for multiple facilities.

Change Facilities

Users registered with multiple facilities now have the ability to switch between them in the Portal.

Click here to learn how to change between facilities.

Interface Updates

The Data Entry tab has been renamed Capacity and Utilization.

2020-04-17

Remove Team Members

Users now have the ability to remove team members from the Portal to limit who can submit data.

Click here to learn how to remove a team member.

2020-04-10 (Initial Release)

The launch of the U.S. Healthcare COVID-19 Portal comes with several capabilities and data points designed to help users successfully submit their data to the HHS.

Data Entry

Users can upload and submit data one of two ways:

  • Fill out the data entry form
  • Upload a .csv file

Either method will allow you to complete a successful data submission, and you'll be able to switch between methods per submission. To learn more about entering data, click here.

The portal also allows you to view the details of previous submissions. Click here to learn how to view data.

Data Points

The data entry form contains several data points used by the HHS to assess the impact of COVID-19 across hospitals. To view a complete list of data point definitions, click here.

Team

Once you've created an account for the Portal, you have the ability to add additional team members from your hospital to help upload data.

Every hospital can have up to twenty team members in the Portal. Click here to learn how to add team members.

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