U.S. Healthcare COVID-19 Portal Help

Release Notes

2020-07-28 (10 PM ET)

The following updates have been made to the U.S. Healthcare COVID-19 Portal.

Data Entry Form

The category "Surgical Gowns" in the PPE section of the data entry form has been renamed "Single-use Gowns".

This update also includes the removal and addition of data points:

Upload Data File

The following data points have been changed:

Original Title

New Title

Total_Surgical_Gowns

Total_Single_use_Gowns

Total_Surgical_Gowns_Days_on_Hand

Total_Single_use_Gowns_Days_on_Hand

Total_Surgical_Gowns_3Day_Supply

Total_Single_use_Gowns_3Day_Supply

This update also includes the removal and addition of data points in the .csv file used for the Multi-Facillity Upload and Single-Facility Upload features.

2020-07-21 (10 pm et)

The following updates have been made to the U.S. Healthcare COVID-19 Portal:

Data Entry Form

  • The Previous Day's Admissions section has been divided into the new Previous Day's Event and Previous Day's COVID-19 Admits sections.
  • Under the new Previous Day's COVID-19 Admits section, an age bracket breakdown has been added to the Confirmed COVID-19 Admissions by Age Range and Suspected COVID-19 Admissions by Age Range categories. This addition allows hospitals to provide the age range of patients that fall under this section.
  • The maximum value for all "Days On Hand" data points has been increased to 999.
  • Under the PPE section, the "PAPR" count has been updated to include Elastomerics.

Upload Data File

2020-07-16

The U.S. Healthcare COVID-19 Portal has been updated to include two new IDs for every facility: AHA and NHSN OrgID.

Download History

Users now have the ability to download all historical data entered into the Portal for every facility they have access to.

2020-07-14

The data submissions form has been updated with the following changes:

  • Adult and Pediatric fields have been added to the fields in the COVID-19 Patients, Bed Capacity, and the Previous Day's Covid-19 Admissions, categories.
  • A new category has been added for Remdesivir with a new data point, Doses Used Yesterday.
  • The Previous Day's Events category now includes Previous Day's Covid-19 Admissions, Previous Day's ED Visits, and Previous Day's Deaths data points.
  • The Ventilators category now includes Ventilator Supplies, Fentanyl, Hydromorphone, Propofol, Midazolam, Dexmedetomidine, Cisatracurium, Rocuronium data points.
  • Data points reporting the re-usage or extended use of N95 Masks, Surgical Masks, Face Shields, Gloves, Surgical Gowns, and PAPR have been added to the PPE Category.
  • The PPE Source field is now grouped with data points concerning launderable gowns and additional critical medical supply shortages under the Supplies category.
  • A new Laboratory Equipment category has been added, which includes Nasal Pharyngeal Swabs, Nasal Swabs, and Viral Transport Media fields.
  • A new Staff category has been added, which includes Staffing Shortage fields and Roles with Anticipated Shortage Within a Week fields (Environmental Services, Nurses, Respiratory Therapists, Pharmacists and Pharmacy Techs, Physicians, Other Licensed Independent Practitioners, Temporary Staff, and Other critical healthcare personnel.

Users that upload their data with the "Upload Data File" function must re-download the template as it has been updated with the new data points. For instructions on how to download the template, click here.

2020-07-08

The data submissions form has been updated with the following changes:

  • What was formerly the "Equipment" section has now been divided into two separate sections: "Ventilators" and "PPE".
  • 15 new data points have been added to the "PPE" section, and the "N95 Expected to Last" drop down has been replaced with the "Days on Hand" data point under the "N95" category.

Users that upload their data with the "Upload Data File" function must re-download the template as it has been updated with the new data points. For instructions on how to download the template, click here.

2020-05-28

New Data Points

The following data points have been added to the data entry form:

Equipment

  • Expected to Last: The approximate number of days the N95 Mask Inventory is expected to last in the facility.
  • Surgical Gowns Inventory: The current number of surgical gowns ready for use.
  • Face Shields Inventory: The current number of face shields ready for use.
  • Coveralls Inventory: The current number of coveralls ready for use.
  • Gloves Inventory: The current number of pairs of gloves ready for use.
  • PAPR Inventory: The current number of Powered Air Purifying Respirators ready for use.

Totals Since January 1, 2020

Total COVID-19 Admits: The total number of patients who were admitted to an inpatient bed since 1/1/2020 who had confirmed COVID-19 at the time of admission.

Data Entry Form Update

Users are now able to leave data points as "Unknown" if they do not know the value. When adding a new entry, to leave a data point as "Unknown", you can leave it blank or delete the value that's currently typed into the field.

The only data points that cannot be left blank are:

  • Overall Covid-19 Confirmed
  • Overall COVID-19 Suspected
  • ICU COVID-19 Confirmed
  • ICU COVID-19 Suspected
  • Total COVID-19 Admits

Please do not enter "0" into the form unless the value is actually 0.

2020-05-11

New Data Points

The following data points were added to the data entry form:

  • Previous Day's Admissions Confirmed: The total number of patients who were admitted to an inpatient bed on the previous calendar day (12am - 11:59pm) who had confirmed COVID-19 at the time of admission.
  • Previous Day's Admissions Under Investigation: The total number of patients who were admitted to an inpatient bed on the previous calendar day (12am - 11:59pm) who had suspected COVID-19 at the time of admission.
  • Overall Total Inpatient: The total number of all staffed inpatient beds in your hospital, including all overflow and surge/expansion beds used for inpatients (includes all ICU beds).

For more information, see the complete list of Data Points.

2020-04-27

Data Entry Form Updates

The data entry form has been updated with a new user interface. With this update there are no longer any automatically calculated fields, and data points have been organized into new categories.

The categories of data points are now divided into:

  • COVID-19 Patients
  • Bed Capacity
  • Equipment
  • Deaths

Four new data points have also been added to the data entry form:

  • Hospital Onset: Patients currently hospitalized in an inpatient bed (or anywhere in the hospital with inpatient order) with a new diagnosis of COVID-19 PUI, laboratory confirmed COVID-19, or clinically diagnosed COVID-19, fourteen or more days after hospital admission due to a condition other than COVID-19.
  • ED/Overflow Confirmed: Patients with confirmed COVID-19 who are currently not assigned to a hospital bed. These patients may be in the ED or any overflow location awaiting an inpatient bed.
  • ED/Overflow Under Investigation: Patients with suspected COVID-19 who are currently not assigned to a hospital bed. These patients may be in the ED or any overflow location awaiting an inpatient bed.
  • ED/Overflow Using Ventilation: Patients with suspected or confirmed COVID-19 who are currently not assigned to a hospital bed. These patients may be in the ED or any overflow location awaiting an inpatient bed and on a mechanical ventilator.

For more information, see our re-organized data point table.

2020-04-21

Multi-Facility Upload

Users now have the ability to submit data for multiple facilities with the Multi-Facility Upload feature. This allows users to submit a single .csv file that will update the data for every facility in their health system simultaneously.

Click here to learn how to upload data for multiple facilities.

Change Facilities

Users registered with multiple facilities now have the ability to switch between them in the Portal.

Click here to learn how to change between facilities.

Interface Updates

The Data Entry tab has been renamed Capacity and Utilization.

2020-04-17

Remove Team Members

Users now have the ability to remove team members from the Portal to limit who can submit data.

Click here to learn how to remove a team member.

2020-04-10 (Initial Release)

The launch of the U.S. Healthcare COVID-19 Portal comes with several capabilities and data points designed to help users successfully submit their data to the HHS.

Data Entry

Users can upload and submit data one of two ways:

  • Fill out the data entry form
  • Upload a .csv file

Either method will allow you to complete a successful data submission, and you'll be able to switch between methods per submission. To learn more about entering data, click here.

The portal also allows you to view the details of previous submissions. Click here to learn how to view data.

Data Points

The data entry form contains several data points used by the HHS to assess the impact of COVID-19 across hospitals. To view a complete list of data point definitions, click here.

Team

Once you've created an account for the Portal, you have the ability to add additional team members from your hospital to help upload data.

Every hospital can have up to twenty team members in the Portal. Click here to learn how to add team members.

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